✈ Built for aircraft lease inspections

The OIL execution board
lessors and lessees actually use

Manage Open Item Lists in real time. Status workflows, evidence attachments, guest access, and Box integration — all in one shared platform. No spreadsheets. No lost emails. One audit trail.

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Real-time OIL board
Guest access — no account required
Evidence attachments & Box linking
Status workflow with role gates
CSV import & Excel export
Multi-language, mobile-ready

The Challenge

OILs live in spreadsheets and emails

Open Item Lists drive lease inspections, but most teams still manage them in spreadsheets, shared drives, and email threads. Status gets lost. Evidence gets scattered. Guests can't see progress without a dozen CCs.

Spreadsheet Chaos

Multiple versions of the same OIL floating between lessor, lessee, and MRO. No single source of truth.

Lost Evidence

Photos, PDFs, and signed documents scattered across email, WhatsApp, and shared drives — never tied to the item they support.

Status Blindness

No one knows what's open, in progress, proposed resolved, or closed without asking. Status changes don't notify stakeholders.

Guest Access Friction

Lessees and MROs need accounts, VPNs, or Smartsheet bridges just to view or update their own findings.

No Audit Trail

Who changed the status? Who uploaded that evidence? When? Without lineage, findings are hard to defend at arbitration.

Manual Reporting

Exporting OILs for management or regulators means copy-pasting from spreadsheets into PowerPoint — every time.

Features

Everything you need to run OILs
from first finding to final close

Built for lessors who need a single source of truth for Open Item Lists — with real-time collaboration, evidence management, and an audit trail that holds up.

OIL Execution

Real-Time OIL Board

Every OIL item gets a unique number, status, severity, and ATA chapter. Filter by status, severity, or assignee. Hosts see internal and shared items; guests see only what they're allowed to see. One board, correct visibility for everyone.

H-001 · Critical — Landing gear corrosion — Open
H-002 · Major — Engine HPT clearance — In Progress
H-003 · Minor — APU blanket — Closed
Workflow

Status Workflow with Role Gates

OIL items flow through open → in_progress → proposed_resolved → closed. Role-based transitions prevent guests from closing host items. Every status change is logged with who, when, and why.

Open → In Progress → Proposed Resolved → Closed
External Collaboration

Guest Portal — No Account Required

Invite lessees, MROs, or observers with a single secure link. No sign-up, no Smartsheet bridge. Guests land on a clean portal showing the OIL items shared with them. They can comment, upload evidence, and update status — all within their permissions.

Lessee MRO Observer
Evidence

Attachments & Box Integration

Upload photos and PDFs directly to any OIL item. Or link files from Box — browse folders, pick a file, and attach it without leaving Aviatus. Box preview opens in-place with a short-lived token. All evidence stays tied to the item it supports.

📎 H-001 — Landing gear photo.jpg
📎 H-002 — Engine report.pdf
📦 H-003 — Box: B002_total_times.pdf
Data Portability

CSV Import & Export

Upload a spreadsheet of findings and preview every row before committing. Export the full OIL to CSV anytime for regulators, insurers, or management. No lock-in.

Collaboration

Comments & @Mentions

Every OIL item has a threaded comment stream. @mention team members to notify them by email and push. Comments stay with the item forever — part of the audit trail.

AI

Avi Light — AI Assistant

Summarize long comment threads, draft replies, and get instant answers about your project. Avi Light reads the knowledge base and helps you move faster — without leaving the app.

Workflow

Projects & Templates

Mid-term, pre-purchase, or redelivery — each inspection runs as a project with reusable templates. Pre-fill your standard form bundle in one click, then customize before creating.

Integrations

Box & S3 Connections

Connect your existing Box account via OAuth, or plug in any S3-compatible storage. Documents never leave your infrastructure — Aviatus links to them without taking custody.

Box OAuth S3-Compatible
Organization

Lessors, Lessees & Team

Manage your SPV sub-entities as Lessors and build a contact database of Lessees. Invite team members with role-based permissions: Admin, Manager, Inspector, or Viewer.

Global Ready

5 Languages

English, Spanish, Portuguese, Chinese (Simplified), and Japanese. Switch language in your profile — the entire app follows, including error messages and email notifications.

Compliance

Full Audit Trail

Organization-wide activity log in Settings → Org Activity. Per-project activity log accessible from the project header — every create, update, status change, and delete, timestamped and attributed to the user who made it.

Field Ready

Mobile App

Offline-first Flutter app for iOS and Android. Capture findings and photos on the hangar floor, sync when you reconnect. Same real-time collaboration as the web app.

How it works

From inspection start
to OIL close in three steps

Create a project, invite your team and guests, and start tracking findings immediately. No setup, no training required.

1
Create a Project
Redelivery, mid-term, or pre-purchase

Pick an inspection type, set dates, and choose your templates. Aviatus auto-generates the OIL board ready for your first finding.

2
Invite Guests
Lessee, MRO, or observer — one link

Send a secure 30-day link. Guests land on a clean portal showing only the OIL items shared with them. No account creation, no IT overhead.

Collaborate & Close

One record, one audit trail

Hosts and guests update statuses, upload evidence, and comment in real time. Every action is timestamped and attributed. When the inspection ends, export the full OIL to CSV in one click.

1Add findings with evidence
→
2Collaborate & resolve
→
3Export & close

Use Cases

One OIL board for every inspection type

Redelivery Inspections

At lease end, lessor and lessee track every finding on the same OIL board. Status workflows ensure nothing closes without approval. Full export for financial reconciliation.

Mid-Term Checks

Periodic airframe and engine checks during the lease. Reusable project templates mean every mid-term starts with the same structure — no setup time.

Pre-Purchase Inspections

Evaluate aircraft before acquisition. Capture findings, invite MRO guests in seconds, track rectifications to closure. Full traceability before the purchase closes.

Multi-Party Collaboration

Lessors, lessees, MROs, and auditors all on the same record — with visibility controls that ensure everyone sees only what they should. No more forwarded email chains.

Field Ready

The hangar floor
has no Wi-Fi.
That's fine.

The Aviatus mobile app is offline-first. Capture findings and photos on the spot. Everything queues locally and syncs automatically when you reconnect.

  • OIL items from the field Create findings, add photos, and set status from any device. Syncs in real time with the web app so the office sees updates instantly.
  • Evidence on the spot Take a photo or video and attach it directly to an OIL item — right from the hangar floor. No need to wait until you're back at a desk.
  • Offline queue Every edit writes to local storage immediately. When wifi returns, the sync queue uploads changes automatically with retry and conflict resolution.
  • Guest portal on mobile Lessees and MROs can open their guest link on any phone browser — no app install required. Full OIL view, comments, and evidence upload.
  • 5 languages, synced across devices English, Spanish, Portuguese, Chinese (Simplified), and Japanese. Language and theme preferences sync to your profile.
Aviatus mobile app

Ready to start

Replace the spreadsheets.
Run OILs in real time.

Aviatus is the OIL execution board built for aviation lessors. No setup fees, no per-seat surprise bills — one platform, all your inspections.

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